Planning toolMock

Multiply your people. Don't replace them.

Most AI pitches are about cutting headcount. That is a weak sell. Give the staff you already have tools that make a year of work feel like ten — output up, revenue up.

A force multiplier, not a replacement

The point is not to fire the HR team and bolt on a chatbot. It is to put tools in the hands of the people who already know the work, so each of them covers more ground.

Ten years of work in one

Drafts, lookups, reviews, and the grind between decisions get faster. A backlog that used to take a decade of staff-hours can move in a year — same people, more finished.

Grow output, not cuts

Cost-cutting is a ceiling. Revenue from more work shipped is not. Companies get a better return when current staff can produce more, not when the roster shrinks.

Then the numbers

Cloud seats run $400–$800 per employee each month. Hybrid lowers that package. Fully on-prem drops subscriptions to zero — the trade-off is hardware and keeping inference in the building.

What do you need?

Cloud seats, a hybrid of local prompting and cloud answers, or fully local inference.

Cloud responsesPrompts go to a vendor API. Fast to start, and every employee needs a full seat.Local prompting, cloud responsesPrompt and retrieve on-site. Only some answers call the cloud, so each person needs a smaller package.Completely on-prem AILocal models and local inference. No per-employee subscriptions.

How many employees will use it?

Cloud and hybrid seats are priced per person. On-prem has no employee subscriptions.

people

How sensitive is the data?

Internal opsRosters, SOPs, internal docsCustomer dataCRM, tickets, contractsRegulatedHealth, finance, or government

Hardware

Local prompting and on-prem inference need kit on the floor. Cloud responses usually do not.

None neededCloud-only, or you already host itUse existing kitWe work with the machines you already have — lower hardware costSpec new hardwareWe replace the kit — full bill of materials

Planning result

Mock

Indicative ranges only — not a quote. We will replace this model next.

Ongoing seats

$160 – $360

per employee / month · $4,000 – $9,000 for 25 people

Integration & training: $7,000 – $13,500; Setup is light — this is mainly getting staff up to speed, 3–6 weeks
Hardware: $22,000 – $48,000; Full replacement, owned by you

Privacy

Mixed

Left: more data leaves the building. Right: more of it stays on-site.

Data stays in the buildingPrompts stay local; some answers still leave
No vendor reading the workOnly the cloud-answer path is visible to a vendor
Runs if the internet dropsLocal prompting keeps running
Fits regulated dataKeep regulated records on the local path

Mock figures so you can see how seats, hybrid packages, and on-prem change the bill and the privacy picture. A real quote still needs a scoping call.

Talk through this plan